Recording of time and attendance is achieved both locally and at
remote sites using the ClockOn MA series biometric terminals, a
computer keyboard or the Employee Web Portal. The biometric terminals
record shift and break times. In doing so, these verify employees’
identities, permanently eliminate the requirement for paper-based
timesheets and prevent the time theft inherent to other systems.
In the event of power failure, time and attendance data are retained
in the devices and are automatically uploaded to the time sheets
when power is restored. Delivered with a Power Over Ethernet (POE)
injector, the terminals connect directly to a local area network.
ClockOn allows the accurate recording of staff attendance and displays
electronic timesheets in which an employee’s attendance and breaks
are matched against the rostered shift. Predefined pay rules linked
to these timesheets allow the automatic and totally accurate calculation
of payroll. Location based filtering enables branch managers to
manage time sheets locally, while the timesheet lockdown process
provides a method of ensuring time entries have been validated at
branch level prior to payroll processing.
Timesheets provide a colour-coded method of identifying attendance
exceptions. Provided these are managed on a daily basis, subsequent
payroll processing is a simple process. When an exception occurs,
the timesheet administrator typically records a note describing
the circumstances. This disciplined record keeping is invaluable
in assessing employee attendance over a period of time.